PRIVACY POLICY

Last Updated: November 12, 2025

1. INTRODUCTION

Meklin Modular, a brand of Best İnşaat Tasarım A.Ş. (“Company,” “we,” “us,” or “our”), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website www.meklinmodular.com or use our services.

By accessing or using our website and services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our services.

2. DATA CONTROLLER

Company Name: Best İnşaat Tasarım A.Ş. (trading as Meklin Modular)
Established: 1997
Address: İlkbahar Mah. Medine Müdafii Cad. No:33, Çankaya – Ankara, TR 06550
Email: info@meklinmodular.com
Phone: +90 (312) 439 50 23

3. INFORMATION WE COLLECT

3.1. Personal Information You Provide

When you interact with our website or services, we may collect the following personal information:

Contact Information: Name, email address, phone number, company name, job title, mailing address
Project Information: Project requirements, specifications, technical details, budget information
Communication Data: Messages, inquiries, feedback, and correspondence with our team
Account Information: Username, password, and preferences if you create an account
Payment Information: Billing address, payment method details (processed securely through third-party payment processors)

3.2. Information Automatically Collected

When you visit our website, we automatically collect certain technical information:

Device Information: IP address, browser type, operating system, device identifiers
Usage Data: Pages visited, time spent on pages, click patterns, referring URLs, access times
Cookies and Tracking Technologies: Information collected through cookies, web beacons, and similar technologies (see Cookie Policy section)

3.3. Information from Third Parties

We may receive information about you from third parties such as:

Business partners and contractors
Public databases and sources
Social media platforms (if you interact with us through social media)
Marketing and analytics providers

4. HOW WE USE YOUR INFORMATION

We use the collected information for the following purposes:

4.1. Service Delivery

Providing modular solutions for healthcare, education, disaster relief, and office projects
Processing inquiries and responding to requests
Managing project consultations and quotations
Delivering products and services you request

4.2. Business Operations

Improving our website, products, and services
Conducting market research and analysis
Managing customer relationships
Processing payments and transactions

4.3. Communication

Sending project updates and service notifications
Responding to inquiries and customer support requests
Providing technical support and assistance
Sending marketing communications (with your consent)

4.4. Legal and Security

Complying with legal obligations and regulations
Protecting against fraud, security threats, and illegal activities
Enforcing our terms and conditions
Defending legal claims and rights

5. LEGAL BASIS FOR PROCESSING

We process personal data based on:

Consent: You have given clear consent for us to process your personal data for specific purposes
Contract: Processing is necessary for a contract we have with you or to take steps at your request before entering into a contract
Legal Obligation: Processing is necessary for compliance with Turkish and international legal obligations
Legitimate Interests: Processing is necessary for our legitimate business interests, provided they do not override your rights and freedoms

This Privacy Policy complies with Turkish Law No. 6698 on the Protection of Personal Data (KVKK), the General Data Protection Regulation (GDPR), and other applicable international data protection laws.

6. DATA SHARING AND DISCLOSURE

We may share your personal information in the following circumstances:

6.1. Service Providers

We share data with third-party service providers who perform services on our behalf:

Web hosting and IT infrastructure providers
Payment processors and financial institutions
Marketing and analytics partners
Project management and collaboration tools
Customer relationship management (CRM) systems
Logistics and shipping partners

6.2. Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your personal information may be transferred as part of that transaction. We will provide notice before your personal data is transferred and becomes subject to a different privacy policy.

6.3. Legal Requirements

We may disclose your information when required by law, court order, or legal process, or to:

Comply with legal obligations
Protect our rights, property, and safety
Prevent fraud or security threats
Respond to government and regulatory requests

6.4. With Your Consent

We may share your information with third parties when you have given explicit consent.

We do not sell your personal information to third parties.

7. INTERNATIONAL DATA TRANSFERS

Meklin Modular operates globally and serves clients worldwide. Your personal information may be transferred to and processed in countries other than Turkey. These countries may have different data protection laws.

When we transfer your data internationally, we ensure appropriate safeguards are in place, including:

Standard contractual clauses approved by the European Commission
Adequacy decisions by relevant data protection authorities
Other legally recognized transfer mechanisms
Compliance with KVKK requirements for international data transfers

8. DATA SECURITY

We implement appropriate technical and organizational security measures to protect your personal information:

Encryption of data in transit and at rest (SSL/TLS protocols)
Secure server infrastructure with firewalls and intrusion detection systems
Access controls and multi-factor authentication procedures
Regular security assessments, audits, and penetration testing
Employee training on data protection and confidentiality
Incident response and breach notification procedures
Physical security measures at our facilities
Regular backup and disaster recovery procedures

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information using commercially acceptable means, we cannot guarantee absolute security.

9. DATA RETENTION

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Retention periods:

Customer and Project Data: Retained for the duration of the business relationship plus 10 years for legal, accounting, and warranty purposes
Marketing Data: Retained until you withdraw consent or request deletion, or for a maximum of 3 years of inactivity
Technical and Log Data: Typically retained for 12-24 months
Financial Records: Retained for 10 years in accordance with Turkish tax and accounting regulations
Communication Records: Retained for 5 years for business documentation purposes

After the retention period expires, personal data will be securely deleted or anonymized.

10. YOUR PRIVACY RIGHTS

10.1. Rights Under Turkish Law (KVKK)

As a data subject under Turkish law, you have the right to:

Learn whether your personal data is being processed
Request information about processing if your data has been processed
Learn the purpose of processing and whether data is used in accordance with that purpose
Know the third parties to whom your data is transferred domestically or abroad
Request correction of incomplete or inaccurate data
Request deletion or destruction of your data under certain conditions
Request notification to third parties about correction, deletion, or destruction
Object to negative consequences resulting from automated processing
Claim compensation for damages arising from unlawful processing

10.2. Rights Under GDPR (EEA Residents)

If you are located in the European Economic Area, you also have:

Right to Access: Request copies of your personal data
Right to Rectification: Correct inaccurate or incomplete information
Right to Erasure: Request deletion of your personal data (“right to be forgotten”)
Right to Restriction: Request limitation of processing
Right to Data Portability: Receive your data in a structured, machine-readable format
Right to Object: Object to processing based on legitimate interests
Right to Withdraw Consent: Withdraw consent at any time (where processing is based on consent)
Right to Lodge a Complaint: File a complaint with your local data protection authority or the Turkish Personal Data Protection Authority

10.3. Rights Under CCPA (California Residents)

California residents have specific rights including:

Right to know what personal information is collected
Right to know if personal information is sold or disclosed
Right to say no to the sale of personal information
Right to access your personal information
Right to equal service and price
Right to deletion

10.4. Exercising Your Rights

To exercise any of these rights, please contact us at:

Email: info@meklinmodular.com
Phone: +90 (312) 439 50 23
Address: İlkbahar Mah. Medine Müdafii Cad. No:33, Çankaya – Ankara, TR 06550

We will respond to your request within 30 days (or as required by applicable law). For KVKK requests, you may also submit your application through the methods specified in the KVKK Application Form available on our website.

11. COOKIES AND TRACKING TECHNOLOGIES

11.1. What Are Cookies?

Cookies are small text files stored on your device when you visit our website. They help us provide a better user experience and understand how our website is used.

11.2. Types of Cookies We Use

Essential Cookies: Necessary for website functionality

Session management and authentication
Security features and fraud prevention
Load balancing and performance optimization
Language and region preferences

Analytics Cookies: Help us understand how visitors use our website

Google Analytics for traffic analysis
Usage statistics and user behavior patterns
Performance monitoring and optimization
A/B testing and feature improvements

Marketing Cookies: Used for advertising and marketing purposes

Retargeting and remarketing campaigns
Social media integration (LinkedIn, Facebook, Instagram)
Conversion tracking and attribution
Personalized content delivery

Preference Cookies: Remember your settings and preferences

Language selection
Display preferences and accessibility settings
Location and regional settings
Saved project preferences

11.3. Third-Party Cookies

We use cookies from the following third-party services:

Google Analytics
Google Tag Manager
LinkedIn Insight Tag
Facebook Pixel
[Other services as applicable]

11.4. Managing Cookies

You can control and manage cookies through your browser settings:

Chrome: Settings > Privacy and Security > Cookies and other site data
Firefox: Preferences > Privacy & Security > Cookies and Site Data
Safari: Preferences > Privacy > Cookies and website data
Edge: Settings > Privacy, search, and services > Cookies

You can also opt-out of specific tracking:

Google Analytics: Google Analytics Opt-out Browser Add-on
Network Advertising Initiative: NAI Opt-out

Note: Disabling cookies may affect website functionality and limit your ability to use certain features.

12. THIRD-PARTY LINKS

Our website may contain links to third-party websites, including:

Social media platforms
Industry partners and suppliers
Project reference sites
Educational resources

We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information. The inclusion of any link does not imply our endorsement of the linked site.

13. CHILDREN’S PRIVACY

Our services are intended for business and professional use and are not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18.

If we become aware that we have collected personal data from a child under 18 without parental consent, we will take immediate steps to delete such information from our servers. If you believe we have collected information from a child, please contact us at info@meklinmodular.com.

14. DO NOT TRACK SIGNALS

Some web browsers have a “Do Not Track” (DNT) feature that signals to websites you visit that you do not want to have your online activity tracked. Our website does not currently respond to DNT signals. We will update this policy if we implement DNT signal recognition in the future.

15. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of significant changes by:

Posting the updated policy on our website with a new “Last Updated” date
Sending email notifications to registered users at info@meklinmodular.com
Displaying a prominent notice on our homepage
For material changes, requesting your consent where required by law

We encourage you to periodically review this Privacy Policy to stay informed about how we protect your information. Your continued use of our services after changes are posted constitutes your acceptance of the updated policy.

16. CONTACT US

If you have questions, concerns, complaints, or requests regarding this Privacy Policy or our data practices, please contact us:

Meklin Modular
Best İnşaat Tasarım A.Ş.
Address: İlkbahar Mah. Medine Müdafii Cad. No:33, Çankaya – Ankara, TR 06550
Email: info@meklinmodular.com
Phone: +90 (312) 439 50 23
Website: www.meklinmodular.com

For KVKK-related inquiries and data subject requests:
Email: info@meklinmodular.com
You may submit your application in accordance with Article 13 of the KVKK.

Data Protection Officer:
Email: info@meklinmodular.com

We aim to respond to all legitimate requests within 30 days. Occasionally, it may take longer if your request is particularly complex or you have made multiple requests.

17. SUPERVISORY AUTHORITY

17.1. Turkey

Turkish Personal Data Protection Authority (Kişisel Verileri Koruma Kurumu)
Address: Nasuh Akar Mah. Ziyabey Cad. 1407. Sok. No: 4 06520 Balgat-Çankaya/Ankara
Website: www.kvkk.gov.tr
Phone: +90 (312) 216 50 50

17.2. European Union

For EEA residents, you have the right to lodge a complaint with your local data protection authority. A list of EU data protection authorities can be found at: https://edpb.europa.eu/about-edpb/board/members_en

18. JURISDICTION-SPECIFIC PROVISIONS

18.1. Turkey (KVKK Compliance)

This Privacy Policy complies with Turkish Law No. 6698 on the Protection of Personal Data. Turkish citizens and residents have specific rights under KVKK as outlined in Section 10.1 of this policy.

18.2. European Economic Area (GDPR Compliance)

For EEA residents, we comply with the General Data Protection Regulation (GDPR). Our legal basis for processing and your rights are outlined in Sections 5 and 10.2 of this policy.

18.3. California (CCPA Compliance)

California residents have specific rights under the California Consumer Privacy Act (CCPA) as outlined in Section 10.3. For CCPA-related requests, please email: info@meklinmodular.com with “CCPA Request” in the subject line.

18.4. Other Jurisdictions

We comply with applicable data protection laws in all jurisdictions where we operate, including but not limited to countries in the Middle East, Europe, Asia, and Africa where we provide modular construction solutions.

19. AUTOMATED DECISION-MAKING

We do not use automated decision-making or profiling that produces legal effects or similarly significantly affects you without human intervention. Any automated processing of your data is limited to analytics and website optimization purposes, which do not result in decisions that significantly impact your rights.

20. DATA BREACH NOTIFICATION

In the event of a data breach that is likely to result in a risk to your rights and freedoms, we will:

Notify the Turkish Personal Data Protection Authority within 72 hours
Notify affected individuals without undue delay where required by law
Provide information about the nature of the breach, potential consequences, and measures taken
Take immediate steps to mitigate the breach and prevent future occurrences

If you suspect any unauthorized access to your personal information, please contact us immediately at info@meklinmodular.com.

By using our website and services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.

Established: 1997 | Serving global clients with innovative modular solutions for healthcare, education, disaster relief, and commercial projects.